Receipt and Handling of Money

University Department Deposits

Departments receiving payments on behalf of the University are responsible for ensuring that adequate control procedures are in place to secure the collection and proper receipt of money.  All departments must complete the Funds Transmittal Form and provide receipts for their deposits. Receipt books are issued by the Business Office and may be requested at either the North Campus or the South Campus. Please view the University Policy for more detailed information, and for instructions on filling out a receipt.

Departments must make deposits to the Business Office within the following time periods:

  • When the amount is $50 or more, the deposit must be made by the next business day.

  • When the amount is less than $50, the deposit must be made within one week.

Student Organizations

Student Organizations on campus must fill out the Funds Transmittal Form and provide receipts for their deposits. Receipt books may be requested from the Business Office at either the Historic Beaufort Campus or the Hilton Head Gateway Campus. Deposits will not be accepted without appropriate documentation of funds received. Please view the sample deposit form and the University policy for detailed instructions.

Deposit Transmittal

University Policy