What are the rates for mileage reimbursement?
Although each department may impose stricter limits based on the availability of funds, the following rates represent the maximum amount of reimbursement authorized through USC Beaufort:
- Travel between USC Beaufort Campuses (USCB employees only) - .247 per mile when working on both campuses in one day
- Travel to the Columbia campus (USCB employees only) - .247 per mile
- Other travel under 500 mi - .495 per mile
What are the domestic per diem rates for reimbursement of meals?
For in state travel completed in one day, meals will not be reimbursed. Meals for trips that extend overnight will be reimbursed based on the time of departure and time of return. Please refer to the following table:
|Departure Time||Return Time||State of SC||Out of State|
|Before 6:30 AM||After 11:00 AM||$6.00||$7.00|
|Before 11:00 AM||After 1:30 PM||$7.00||$9.00|
|Before 5:15 PM||After 8:30 PM||$12.00||$16.00|
Can travel costs be paid up front?
For Faculty and Staff, the only expense that is payable prior to the trip is registration. All other costs must be paid for out of pocket and reimbursed after successful completion of the travel. For student travel, certain costs may be payable up front with several weeks advance notice and under certain circumstances. Please contact your department directly if student travel pre-payment is needed.
I travel repetitively throughout the semester for meetings and teaching classes between
the campuses. Do I need a separate TA for each trip?
No. Repetitive travel may be submitted on a “blanket” TA form covering a semester or academic year with the total estimated costs for the period.
When should I turn in my receipts for reimbursement?
All receipts should be turned in within ten (10) business days following the trip and must be turned in no later than thirty (30) business days following the trip.
I am traveling with another faculty or staff member. Can we submit one TA?
No. Even in the case where one faculty or staff member pays for all expenses, each individual must fill out a TA for expenses.
Several students are traveling together. Can they submit one TA?
Yes. For student travel, one TA may be submitted listing each individual’s name and VIP ID.
My travel plans have changed. How can I change the TA?
Your Department Head must approve any additional changes to the TA. Please ask the Department Head to send an e-mail or memo to Abby Moonen approving the increase.
What are the ‘object’ codes associated with Travel?
52021: Non-USC Employee-Consultants, Lecturers, Other – used only for travel associated with a person providing consultation, guest lectures or other services for the University
52022: Student Travel – used for student travel and student field trips
52023: Employment Interview Travel – used only for travel associated with visitation of a potential employee. It should not be used for travel expenses incurred by University personnel in pursuit of prospective employees.
52024: USC Employee Travel Domestic – used for travel associated with (1) professional meetings, conventions or seminars, (2) negotiations on grants, contracts and other legal matters and (3) other travel not specifically covered elsewhere.
52025: USC Employee Travel Foreign – used for travel that is not within the United States, Canada or Puerto Rico.
What does “Analytical” mean on the TA and TRV?
The analytical field may be left blank unless the funds are to be used as a cost-share portion of a grant.