Hearing Procedures

Investigation of Complaints - Office of Housing and Judicial Affairs

Upon receiving a complaint of misconduct, or upon his or her own initiative, the Director of Housing and Judicial Affairs or designee may review relevant evidence and consult with relevant parties regarding the incident in question. If the evidence warrants disciplinary action, the Office of Housing and Judicial Affairs will send written notification to the accused student or student organization representative indicating the nature of the activity in question and what University rules were allegedly violated.

Options for Resolution of Disciplinary Charges - Office of Housing and Judicial Affairs

The student or student organization representative is given the opportunity to meet with the Director of Housing and Judicial Affairs or designee for a pre-administrative hearing to discuss the charges. In the pre-administrative hearing the incident report, the student’s/student organization’s rights and the various resolution options available will be reviewed with the student or student organization’s representative. The student or student organization’s representative will then be given the following two options:

  1. Accept Responsibility – The student or student organization’s representative accepts responsibility for the policy violation and all sanctions assigned by the Director of Housing and Judicial Affairs or designee. By accepting responsibility at the pre-administrative hearing, the student or student organization waives their right to an administrative hearing or judicial board hearing.
  2. Does Not Accept Responsibility – The student or student organization representative does not accept responsibility for the alleged policy violations. The pre-administrative hearing officer may either decide to drop the charges if they are unsupported by evidence, or offer the following options to resolve the charges through an administrative or judicial board hearing (explained in the following section).

Administrative Hearing - An informal hearing with the Director of Housing and Judicial Affairs or designee (the Director of Housing and Judicial Affairs or designee may decline to hear the case in this manner and require one of the following two options). An administrative hearing allows the charged party(ies) to present evidence for consideration and suggest witnesses that the Director of Housing and Judicial Affairs or designee may consider interviewing before a decision is rendered. The Director of Housing and Judicial Affairs or designee may contact other parties who have knowledge/information regarding the incident in question. The charged student(s)/student organization representative waives the right to question such parties or otherwise participate in an evidentiary hearing. Within ten (10) business days of this hearing, barring special circumstances requiring an extension of this time limit, the Director of Housing and Judicial Affairs or designee will send the charged party(ies) a letter that indicates the finding of “responsible” or “not responsible” for the charges, and any sanctions imposed subsequent to a finding of responsibility.

Formal University Judicial Board - A formal hearing before the Judicial Board. The Judicial Board shall consist of at least five (5) members selected by the Director of Housing and Judicial Affairs or designee from a pool of student members; faculty members appointed by the Chairperson of the Faculty Senate or designee, and administrative staff members appointed by the Director of Housing and Judicial Affairs or designee. Faculty members are appointed for staggered two (2) year terms, staff members are appointed annually, and student members are selected annually. University Judicial Board Hearings are tape-recorded.  Within ten (10) business days of this hearing, barring special circumstances requiring an extension of this time limit, the Director of Housing and Judicial Affairs or designee will send the charged party(ies) a letter which indicates the finding of “responsible” or “not responsible” for the charges, and any sanctions imposed subsequent to a finding of responsibility.

NOTE: Should a student fail to appear for an Administrative Hearing or a Judicial Board Hearing, that student may be considered as having waived his/her right to represent themselves in the hearing and a decision may be made in their absence.

Please refer to the Student Handbook for a complete explanation of hearing procedures and the rules that govern judicial hearings for the Non-academic Student Code of Conduct.